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Mar 30 2023

AGM Reminder

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Hello everyone,

In preparation for the Saskatoon Zone M Aces AGM, please find the Executive Reports and Constitution Update listed below to read before the AGM.  This will help expedite the evening for all participants.

Date: Tuesday, April 4th
Time: 7:00pm (doors open at 6:50pm)
Location: Cosmo Civic Centre Theatre

Executive Positions:

The Executive is currently looking for someone to step into the Bingo Coordinator position.  This position is Board Appointed yearly.  If you are interested, or have further questions, please send an email to

Also, the following positions will be up for re-election at the AGM this year:

  • Administrator / Evaluation Assistant (2 year term)
  • U9 Coordinator (2 year term)
  • U13 Coordinator (2 year term)
  • U15/U18 Coordinator (2 year term)
  • Player Development Coordinator (2 year term)
  • Evaluation Coordinator (1 year term)

AGM Executive Reports:

AGM Constitution Update - Addition of 3.1.1 f


a. A player will only be considered registered and be allowed on the ice once the Registrar has received the on-line registration form in the Goalline system and full payment is made. Late registrations must be received by the Registrar and full payment made prior to being allowed on the ice.

b. If funding is being reviewed by a third party for approval e.g. Kidsport, Canadian Tire Jump Start, Band funding etc., full payment is required prior to stepping on the ice. Confirmation of funding approval provided by the third party to the Registrar will be accepted in good faith as payment for that portion of the fees. If the funded amount is less than the total fees, the remainder is due in full prior to being allowed on the ice.

c. It is strongly suggested that applications for all third party funding be completed as early as possible (May or early June is preferable) in order gain confirmation prior to player evaluations; some funding sources do not hold regular meetings through the summer months e.g. Kidsport, and confirmation of approval may be delayed until the fall. Consequently, families are required to pay up front until funding is secured or players miss evaluations and are not placed on a team roster until payment is received/confirmed.

d. Players who register for evaluations with GSHL are required to complete the on-line registration form for the Zone M Aces; payment is due in full in the event that the player returns to the Zone and prior to being allowed on the ice.

e. Acceptable payment types are: on-line via credit card or debit card using PayPal, cheque, money order or cash.  Zone Executive Committee Members are not permitted to accept payment via e-transfer. Personal cheques will not be accepted after August 31 st of any given year. A non-refundable NSF fee of $50 will be applied to any funds returned as insufficient. Full payment of NSF fees is required prior to being allowed on the ice.

f. Players who choose to register with the Zone M Aces after January 1 of the current season for the reason of a recent geographical move to the zone and are not previously registered with SMHA for the current season will pay late registration fees taking into account the following factors:
    a) Number of players on team
    b) Remaining regular season and playoff games
    c) Remaining practices
    d) Insurance cost/player on team
    e) Administration fee

i.e. U13C, 16 players on team, 7 regular season and 2 playoff games, 11 practices, insurance and admin fee.  (7 regular season and 2 playoff games $140, 11 practices $155, Insurance $45 and Admin Fee $25 = $365)

**** Reminder to all teams: Please do not close team bank accounts until jersey deposits are settled.  Jersey return is tentatively scheduled for Saturday, April 15th.

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